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Cover letter: how to write a cover letter in English

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Cover letter: how to write a cover letter in English
Computer technology has changed our world dramatically in every aspect. This has also affected the labour market in many different ways, with application for work today being quite different from 15 years ago, for example. The autobiography that was needed a long time ago is already CV, which has its own rules of formation. The motivational letter /cover letter/ also is one of the mandatory attributes for applying for a job today. What is the purpose of the motivation letter, how to structure it and why we should not underestimate its importance, we will try to respond in the next lines.

Structure of the motivation letter

Like the CV, there are rules and templates here, knowing which may be of exceptional benefit to you. You can find many of these on the Internet, but be careful because ready texts can play a bad joke on you. The templates are still designed for some particular profession, but do not cover all possibilities. Therefore, if you do not edit the text so that it fully meets your needs and the position for which you apply, you can drop the ranking at the stage - review of documents. If you want to avoid this danger, it is good to make your own cover letter following these simple rules:  
  1. Date and contact information That's the first thing you need to plug in. Usually located in the top left corner of sheet format A4 /or text document, of course/. Start with your name and write down the address, your contact email.
  2. Contact person data and greeting
Order or two below, formatted in the right part of the list to be more clearly separated from your information, add the details of the person you apply for - name, company name, address. Of course, you can only do this if you have these data. Here are several options according to the different application options that companies have:
  • they are contained in the job advertisement itself;
  • to be sent to you in an email inviting you to send CV and cover letter after your initial application;
  • do not have this data - then just skip this step.
Of course, you should start the letter with a greeting that will be addressed personally, with the name and contact person if you have it. If not, use neutral address, for example: Dear Sir/Madam
  1. Introduction
This is the part where you need to tell which position you apply for and add a few important details about your qualification and education that correspond directly with the job. But don't overdo it. Two or three sentences are enough, yet there already have your CV and can be informed in detail. 
  1. Main text
Use this part to explain why you are a suitable candidate. You can describe in detail your experience, which is directly related to your current application and reveals the qualities that the employer seeks in the person he will appoint. Complete your qualifications, also with respect to the position that are not included in your CV or just want to focus on them explicitly. For example, you apply for a job as a supplier and your CV does not record that you also own a private car but a driver's license. If the ad said that this would be an advantage, you should turn it on. Complete this part and all the qualities you believe you have and would benefit the given position.  Yes, most of the things are probably already included in your CV, but by describing them here you save jobs to the person who selects the right candidates, creating the focus on what makes you suitable. 
  1. Conclusion and signature
There are several standard appropriate phrases that complete similar letters. Choose the one that best responds to your enthusiasm and motivation - to thank for the opportunity to present your application, to express an impatience for the upcoming response and enthusiasm and hope that you will be invited to an interview. Don't forget to sign the letter with your name on it. 

Useful expressions, phrases and templates

As we said, some of the elements of the motivation letter are standard and you can choose from several options. Here are some useful phrases: Introduction
  • Dear Sir / Madam,
  • To whom it may concern,
  • Dear Mr. … ,
Main text
  • I wish to apply for the post of…which you advertised in…on… .
  • I am writing in response to your advertisement posted on…
  • I refer to your advertisement in…dated… .
  • I read your advertisement for an experienced…in the…issue of…with great interest.
  • I have pleasure in applying for the advertised position, as…
  • I would like to apply for the position of…
  • I am particularly interested in this job, as…
  • would like to work for you, in order to…
  • My professional qualifications / skills appear to be well suited to your company's requirements.
  • I have a lively interest in … and would appreciate the opportunity / chance to broaden my knowledge by working with you.
Conclusion and signature
  • I am highly motivated and look forward to the varied work which a position in your company would offer me.
  • I would welcome the opportunity to discuss further details of the position with you personally.
  • I am available for interview on…
  • Yours sincerely,
  • Kind/Best regards,
One of the main things that should be characteristic of the whole motivational letter is the polite way of expression. Each official document requires these phrases and structures that sound polite, serious and businesslike. And speaking of Cover letter in English, then you must know English grammar well and use the right structures. No matter how many templates you use, they will not completely replace the information that is personal to you. Like any letter, it carries a specific print of the person who wrote it and helps interviewers to get an idea of it. So if you just put together a few stencil phrases, you risk being placed in the column - faceless. Therefore, we strongly recommend that you work alone on your cover letter. And if you need help, check and correct - you can consult the teachers of Language School . Or write down individual course in business Englishwhich will reveal the secrets of polite business language to you and help you to cope successfully in all everyday working situations from now on. 
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